Admission and registration regulations are subject to change; therefore, it is essential to regularly consult the latest guidelines and instructions from the Deanship of Admission and Registration, as well as the Deanship of Graduate Studies and Scientific Research

1.General Instructions

For admission to graduate studies, the applicant must fulfill the following general requirements:

• Applications are available through the electronic portal and during the specified period for postgraduate programs. No paper applications or any applications will be received after the end of the application period.
• This application is for Saudis only and depends on the applicant’s civil registry number. Non-Saudis must have obtained an official scholarship.
• The applicant must pay the application fee of 575 riyals, which is a non-refundable fee, paid through the electronic payment system.
• All admission requirements announced for each program must be met during the application period on the electronic portal, including the general aptitude tests for university students and English language tests.
• The general aptitude test for university students will not be accepted after five years from the date of the test, nor will English language tests be accepted after two years for TOEFL and IELTS, and three years for competencies from the date of the test.
• The applicant uploads all documents in one file in PDF format.
• The applicant can modify his/her application during the application submission period, even after saving the application, through the service (Modify Application for Admission).
• Upon completion of filling out the application, the data and application number are printed or saved.
• The applicant is fully responsible for the accuracy of his/her data and documents entered on the admission portal, and the deanship has the right to cancel his/her application or withdraw his/her acceptance even after he/she has started studying in the case the data is not completed, or the required documents are not uploaded. If the data and documents entered are proven to be incorrect, the university has the right to take the necessary regulatory measures against the applicant.
• Candidates will be contacted to take the tests and be selected for the required programs after completing the data verification procedures and the entered documents.
• Bring the employer's approval after announcing the names of those accepted and the applicant receiving the acceptance notice.
• The applicant must ensure the accuracy of his/her communication data (mobile number - email).
• The student's enrollment in the program will not be considered until he/she is notified of the final acceptance by the deanship.
• The university has the right not to open the program if the required number for the program is not completed.
• The allocation in the thesis or research project system is based on the student's average in the first semester, the opinion of the academic advisor, and the department's capacity.

2.General Requirements

The following are generally required for admission to graduate studies:

• The applicant must be a Saudi or have an official scholarship for graduate studies if he/she is a non-Saudi.
• The applicant must have a bachelor's degree according to the required average for each major at the undergraduate level and have a graduation document and academic record, and the certificate must be equivalent from the Ministry of Education if the qualification is obtained from outside the Kingdom.
• The applicant must be of good conduct and medically fit.
• The applicant must submit two academic recommendations from professors who have previously taught him/her.
• The employer's approval for the study if he/she is an employee.

3. General Documents

The documents required to be uploaded to the website:

• A copy of the national ID.
• Bachelor's degree document.
• Academic record
• General Aptitude Test score for university students.
• English language test score
• Scientific recommendations.

4. Admission requirements for the Master of Science in Physics program

• The applicant must have a Bachelor's degree in Physics with a general grade of no less than C+ " above average" and a grade of no less than "very good" in the specialization subjects from a recognized educational institution and have a graduation document and an academic record that is equivalent to the Ministry of Education if the qualification is obtained from outside the Kingdom.
• The applicant must have obtained a minimum of (70) points in the General Aptitude Test for University Students.
• The applicant must have obtained (4) in the International English Language Testing System (IELTS) test or its equivalent.
• The applicant must pass the comparison criteria conducted by the department.
• The applicant must pass the supplementary subjects that the department deems necessary to join the program, provided that the added and non-financially affected are treated in accordance with the decisions of the university council.
• Payment of the program application fee of five hundred and seventy-five riyals (575 riyals) including the value of the value-added tax and is non-refundable
• Payment of any other service fees.
• Any other conditions at the time by the permanent committee for graduate Studies.

Academic procedures are subject to change; therefore, it is essential to regularly consult the latest guidelines and instructions from the Deanship of Graduate Studies and Scientific Research

1. Supplementary Courses

The student may be accepted in a field other than his/her field of specialization based on the recommendation of the relevant department council and the approval of the college council. The relevant department may require that the student pass a number of supplementary exams in a previous stage or pass a related learning outcomes test in order for the student to be eligible to join the program according to the controls approved by the permanent committee based on a proposal from the department council and the approval of the college council in accordance with Article No. 17 as follows:-

• The scientific department approves the supplementary courses that it deems necessary from the bachelor's stage.
• The period for passing the supplementary courses is not included in the subject specified for obtaining the degree.
• The supplementary courses are not included in calculating the cumulative average for the graduate stage.
• The department may authorize registration in the graduate program courses for those who have passed 75% of the supplementary course units.
• Those who did not pass the supplementary courses due to compelling circumstances may reapply for admission to the same specialization with the possibility of calculating the supplementary courses that the student previously studied during the first admission.
• The examination of learning outcomes related to supplementary courses may include local or international standardized tests based on the proposal of the department council, the approval of the college council, and the approval of the permanent committee.

2. Courses Equivalency

It is permissible to equate academic courses that the student has previously passed at a university or educational institution inside or outside the Kingdom, provided that they are licensed in the country of study based on the recommendation of the department council and the approval of the college council. The academic courses that have been equated shall be recorded in the student’s academic record. The university council determines the controls regulating this, including the possibility of calculating them within the student’s cumulative average in the academic record, taking into account Articles 30 and 31 of the graduate studies regulations. The following conditions shall be required for the equating of the academic courses:

• The number of academic units must not be less than the number of academic units for the corresponding courses in the program to which he/she is transferred.
• The academic content of both courses must match by at least 75%.
• The course grade must not be less than very good in any of the courses to be equated.
• The course to be equated must not have been studied more than three years ago.
• The percentage of academic units for the courses to be equated must not exceed 30% of the units of the study plan for the program.
• The equivalence shall be upon the recommendation of the department council to which the course belongs and the approval of the college council.
• The course grade is calculated after approval of its equivalence within the cumulative average in the academic record.

3. Postponement of study

With the approval of the relevant department council and the dean of the college, the student may postpone his/her acceptance for one time. The postponement cannot be accepted after the student has started his/her studies according to the controls approved by the university council, based on the proposal of the permanent committee. Postponement requirements according to the graduate studies regulations, Article No. 20, are as follows:

• The accepted student, if he/she wishes to postpone his/her acceptance, must fill out the amended form for that purpose and the postponement request must have convincing justifications.
• Requests for postponement of acceptance are approved according to the academic calendar for graduate studies and scientific research, provided that the postponement period does not exceed one academic year and is not counted within the maximum period for obtaining the degree.
• The student whose acceptance is postponed after the end of the postponement period and the resumption of his/her studies is subject to the administrative procedures, academic requirements and scientific requirements that apply to the graduate studies program and its students in the year of resuming study.
• In case of suspension of the program, the student's postponement is extended until the program is resumed, even if the suspension extends for more than one academic year, provided that he/she studies at the first opportunity in which the program is opened or for a period not exceeding two academic years.

4. Apology for one or more courses

The student may apologize for continuing to study one or more courses or all courses of the semester after the end of the registration period based on the recommendation of the relevant department council and the approval of the dean of the college in accordance with the controls approved by the university council based on the proposal of the permanent committee. Requests to apologize for continuing to study one or more courses or all courses of the semester will be accepted according to the academic calendar for graduate studies and scientific research and in accordance with Article No. 23 as follows: -

• The request for apology is submitted according to the academic calendar for graduate studies and scientific research and to the permanent committee in cases of necessity for exemption from this period based on the recommendation of the department council and the approval of the dean of the college.
• There must be justifications for the apology to be accepted by the department.
• This semester must not be among the additional opportunities or opportunities to raise the cumulative average.
• The total period of apology and postponement must not exceed two academic years.
• The semester in which the student is exempted from all courses is counted within the period of postponement and apology in accordance with Article No. 22 of the graduate studies regulations.
• The financial treatment of the course or courses for which an apology is made (financial compensation) is according to the approved financial controls.
• The apology semesters are counted within the maximum period for obtaining the degree.
• The student is not entitled to apologize for one or more of the supplementary courses.
• The student has the right to submit a request to apologize for one or more courses during the semester, provided that the number of approved academic units registered for the student after the apology is not less than three credit units.
• The number of times the student is exempted from one or more courses does not exceed two times as a maximum during the academic stage.
• In the case of an apology for one or more courses, the academic department is not obligated to offer the course in the following semester.

5. Withdrawal, Discontinuity and Cancellation

If a graduate student withdraws from the university and then wants to re-enroll, the university may apply the admission requirements to him/her at the time of the new application according to Article No. 24 of graduate studies regulations. The student is considered to have discontinued his/her studies if he/she does not register during the specified period for registration in each semester in which he/she is available to register in accordance with Article No. 25 of graduate studies regulations. The students’ registration can be cancelled in accordance with Article NO. 26 in the following cases:

• If he/she discontinued his/her studies in accordance with Article 25 of the graduate studies regulations:
• If he/she did not pass the supplementary courses according to the controls approved by the permanent committee.
• If his/her cumulative average falls below a very good rating in two consecutive semesters.
• If it becomes clear that his/her acceptance is based on his/her submission of completely or partially incorrect information or documents.
• If he/she does not obtain the academic degree within the specified period for the program

Also, the students’ registration is cancelled by a decision of the permanent committee based on the recommendation of the department council and the approval of the college council in the following cases:

• If it is proven lack of seriousness in the scientific thesis stage.
• If he/she did not pass the comprehensive exam after being allowed to repeat it once.
• If the examination committee on the scientific thesis decides that it is not suitable for discussion or not accepted after the discussion
• If he/she violates academic integrity, whether during the stage of studying the courses or during his/her preparation of the scientific thesis or violates the relevant regulations, bylaws or decisions.

6.Re-Registration

A student whose registration has been cancelled may be re-enrolled if the obstacle preventing him/her from continuing his/her studies is circumstances acceptable to the department council and the college council. Re-enrollment shall be by decision of the permanent committee in accordance with Article NO. 27, taking into account the following: -

• A student who has completed more than three academic years ago shall be treated as a new student in terms of re-studying courses regardless of the previous stage of study. The university council may make an exception to this in accordance with controls issued by the university council based on a proposal from the permanent committee.
• A student whose registration was cancelled three years ago or less shall re-study some courses determined for him/her by the department council and approved by the college council. The units he/she studied after re-excusing his/her studies shall be counted within his/her cumulative average. The period the student spent studying before his/her registration was cancelled shall also be counted within the maximum period for obtaining the master’s degree.

7. Transfer

a. Transfer to Jazan university

The student's transfer to the university will be accepted from a university or educational institution inside or outside the Kingdom, provided that it is licensed by the competent authority in the country of study, and that he/she has not been dismissed from it for any reason based on the recommendation of the department and college councils. The courses that have been equated will be recorded in the student's academic record, and the university council determines the controls regulating this, including the possibility of calculating them within the student's cumulative average in his/her academic record.

According to Article No. 30, transfer requests to the university must meet the following requirements:

• General conditions for admission to the university.
• Conditions for admission to the program to which the transfer is requested and any other conditions deemed by the department.
• The student must have passed at least one semester at his/her university from which he/she is transferring.
• The student's cumulative average must not be less than 3.75 from 5 or its equivalent.
• The academic department must specify the courses that can be equated when requesting a transfer.

A graduate student from a non-Saudi group may study some courses at a Saudi university according to the regulations approved by the university council based on the proposal of the permanent committee, in accordance with Article 33 of the graduate studies regulations.

b. Transfer within the university

A student may be transferred from one program to another within the university based on the recommendation of the department council to which he/she will be transferred and the approval of the college in accordance with the terms and conditions approved by the university council based on the proposal of the permanent committee. The following conditions must be met for transfer requests from one program to another within the university, in accordance with Article No. 31:-

• Admission requirements for the program to which he/she is requested to transfer and any other conditions deemed by the department.
• The student must have passed at least one semester at his/her university from which he/she is transferring.
• The student’s cumulative GPA must not be less than 3.75 from 5 or its equivalent.
• The academic department shall specify the courses that can be equated when requesting a transfer.
• The transfer from one program to another shall be for one time during the period specified for obtaining a master’s degree.

c. Transfer to a university inside or outside the Kingdom

A graduate student may, based on the recommendation of the department council and the approval of the college council, study some courses at a university or educational institution inside or outside the Kingdom, provided that they are licensed in the country of study, and that the academic units he/she has studied are equated to him/her. The courses that have been equated are recorded in the student’s academic record, and the university council determines the controls regulating this, including the possibility of calculating them within the student’s cumulative average in his/her academic record in accordance with Article No. 32.

Thesis and Its Requirements

The university council sets the rules governing the registration of the scientific thesis of the graduate student and the mechanism for determining the supervisor of the scientific thesis and the assistant supervisor, if any, based on the recommendation of the permanent committee.

1. Registration of the scientific thesis

a. The procedures of scientific guidance

• Each graduate student shall have a scientific advisor at the beginning of his/her enrollment in the program to guide him in his/her studies and assist him/her in choosing the thesis topic and preparing the research plan.
• Passing the research plan “research seminar course” is a requirement for registering the scientific thesis.

b. The procedures for registration of the thesis

• A graduate student may, after passing at least 50% of the academic courses and a cumulative average of no less than very good in the master's stage, submit the research plan for the scientific thesis topic to the department based on the approval of the scientific advisor.
• After a recommendation for approval, the department council proposes the name of the thesis supervisor and the assistant supervisor, if any, and this is submitted to the college council for approval.
• The research plan is submitted after its approval to the deanship of graduate studies and scientific research.
• If the student needs to make a fundamental amendment to the approved research plan or to the title or if the amendment exceeds 25%, he/she submits a request for amendment to the department based on the approval of his/her supervisor and submits it to the college council for approval.

2. Scientific Supervision

a. The selection of the scientific supervisor

• The scientific thesis is supervised by professors and associate professors, and the subject of the thesis must be in the field of specialization of the supervisor. The assistant professor may supervise scientific theses in accordance with Article No. 38 of the regulations of graduate studies at Jazan University, which states that “the assistant professor supervises scientific theses if he/she has two research papers in his/her field of specialization that are published or accepted for publication in a peer-reviewed scientific journal.”

b. The procedures for defense

• The discussion committee shall prepare a report signed by all its members and submitted to the department head within one week of the date of the discussion (Article No. 50),

c. The criteria for evaluation and approval of the thesis

• Accepting the thesis and recommending awarding the degree.
• Accepting the thesis with some amendments, without further discussion. One of the members of the discussion committee shall be authorized to recommend awarding the degree after ensuring that these amendments have been taken into account within a period not exceeding three months from the date of the discussion. The college council may make an exception to this, provided that it does not exceed six months from the date of the discussion Council.
• Completing the deficiencies in the scientific thesis, and the committee will rediscuss it within the period specified by the college council, based on the recommendation of the relevant department council, provided that it does not exceed one year from the date of the discussion.
• Not accepting the scientific thesis. Each member of the discussion committee on the scientific thesis has the right to submit any opposing views or reservations he has in a detailed report to the head of the department within a period not exceeding one week from the date of the discussion, and it will be submitted to the dean of the college with the report of the discussion committee.

1. Student Code of Conduct and Discipline, click here
2. Deanship of Admission and Registration, click here
3. Deanship of Graduate Studies and Scientific Research: click here
4. Deanship of Student Affairs: Found out more about list of charitable funds to support grant programs, student housing list, executive rules for scholarship students, list of rights and duties of students, click here.