Planning and Programs Department

1. Planning and Scheduling Unit

Main Tasks:

1. Prepare and review work orders to ensure their adequacy and appropriateness.

2. Enter and extract data from the system.

Detailed Tasks:

1. Extract relevant data from completed work orders.

2. Prepare reports based on data related to work tasks.

2. Asset Management Unit

Main Tasks:

1. Enter and update data in the system.

2. Communicate with the Deanship of E-Learning and Information Technology in case of technical issues.

3. Monitor data related to reports and indicators.

4. Prepare reports on the number of pending transactions for each employee, including tickets and purchases.

5. Receive daily tickets.

6. Submit weekly and monthly reports for completed and pending tickets.

7. Follow up on tickets with beneficiaries and ensure their completion.

Detailed Tasks:

1. Manage data, including (air conditioning equipment - electrical equipment - spare parts).

2. Resolve server issues.

3. Monitor data related to reports and indicators.

4. Prepare a report detailing the number of pending transactions for all employees per calendar month, including tickets and purchases.

5. Receive all tickets daily around the clock (24/7).

6. Prepare weekly and monthly reports on the number of completed and pending tickets.

7. Follow up on tickets by communicating with beneficiaries via phone and assessing the problem.

3. Building Management System (BMS) Control Unit

Main Tasks:

1. Monitor the performance of mechanical and electrical systems in the buildings.

Detailed Tasks:

1. Control and manage the performance of mechanical and electrical systems in the buildings.

Quality Control and Assurance Department

Main Tasks:

1. Prepare site cleaning works report.

2. Prepare a report on workers' compliance and adherence to general appearance.

3. Prepare an inventory report of completed and pending maintenance works.

4. Prepare a site visit report to evaluate the on-site air conditioning systems.

Detailed Tasks:

1. Monitor site cleaning works.

2. Monitor workers' compliance and adherence to general appearance.

3. Inventory completed and pending maintenance works.

4. Visit the site to evaluate the on-site air conditioning systems.

Finance and Contracts Department

1. Financial Claims Preparation, Auditing, and Accounting Unit

Main Tasks:

1. Prepare financial claims, follow up with companies, and audit the regulatory compliance of invoices.

2. Prepare workers' attendance and departure reports.

3. Review drainage and supply data.

4. Review departmental reports related to financial claims.

5. Review pest control records/certificates.

6. Review subcontracts and their validity.

Detailed Tasks:

1. Prepare financial claims and follow up with companies.

2. Monitor workers' attendance and departure.

3. Review drainage and supply data.

4. Manage departmental reports related to financial claims.

5. Manage pest control records/certificates.

6. Follow up on subcontracts.